June 7, 2019

Remaining balance due for booth

Booth cancellation deadline – no refunds will be given after this date

June 12, 2019

Exhibitor Service Manual available online

July 31, 2019      

Deadline to submit group housing reservations

Penalties apply to cancellations after this date

August 17, 2019

Deadline to make housing reservations in official ASHG hotel block

Deadline to provide rooming list names for group blocks

September 11, 2019

Freeman warehouse in Houston begins accepting shipments

September 20, 2019       

Deadline to:

• Submit island booth diagrams for approval
• Register Exhibitor Appointed Contractors (EACs) and submit EAC insurance
• Submit booth promotions and giveaways

September 25, 2019      

Freeman Exhibitor Service Manual early discount deadline

October 7, 2019

Deadline for shipments to be received at Freeman warehouse with no additional charge

October 14, 2019 (Monday)     

Exhibitor installation, Freeman accepts shipment at convention center, 1:00 – 5:00 pm

October 15, 2019 (Tuesday)

Exhibitor registration and installation, 8:00 am – 5:00 pm

October 16-17, 2019 (Wed-Thurs)

Exhibit Registration, 8:00 am – 4:30 pm

Exhibit Hall Open, 10:00 am – 4:30 pm

October 18, 2019 (Friday)

Exhibit Registration, 8:00 am – 3:00 pm

Exhibit Hall Open, 10:00 am – 3:00 pm

October 19, 2019 (Saturday)

Freight Pick-up, 8:00 – 11:00 am

Meeting Dates

Tuesday, October 15 – Saturday, October 19, 2019