Industry Partners Resources

Use this page to manage your presence at ASHG 2021: all the info you need can be found here: from how to set goals for the virtual meeting to advertising opportunities to attract attendee traffic.

Attendee Lists

Please note, ASHG does not sell conference attendee lists with contact information. Please beware of solicitations claiming to have ASHG registration lists, these are scams!

Important Dates & Deadlines


Subject to change, please see the official schedule in our Online Planner.

Professional Development & Industry Technology Forum Hours (Eastern)
Tuesday, October 12
*Career Development Day*
10:30 am – 5:00 pm
Wednesday, October 13
*Industry Connections Day*
10:30 am – 4:00 pm
Thursday, October 14
*Industry New Tech Day*
10:30 am – 3:00 pm
Meeting Week Hours (Eastern)
Monday, October 18
*Poster Presentations Day*
10:30 am – 7:00 pm
Tuesday, October 19 10:30 am – 7:00 pm
Wednesday, October 20 10:30 am – 7:00 pm
Thursday, October 21 10:30 am – 7:00 pm
Friday, October 22 10:30 am – 5:00 pm


  • June 12: Extended abstract submission deadline Past!
  • July 20: Schedule preferences for live speaking sessions due, contact
  • August 30: Early bird meeting registration deadline, register here
  • September 1: Ancillary Event application deadline extended, submit requests here!
    • All final event links due September 15
  • September 1: Session titles and descriptions due for review and approval, submit here
    • Applies to all live and on-demand (video only) CoLabs, the 60-minute Industry Education sessions, and sessions in the pre-meeting Professional Development & Industry Technology Forum.
    • Topics are entirely up to you, this simply helps us ensure the topics/products are largely scientific in nature and/or related to the industry per standard ASHG meeting guidelines.
    • Your title and description will give us content to promote your session in the official online planner!
    • Lightning talks are not subject to approvals, but we encourage you to send your lightning talk titles and descriptions so we can promote these sessions in the planner, as well.
  • September 14: Late-breaking abstract submissions, register here
  • October 1: On-demand CoLab video files due, please send via directly to
  • October 5: Content for Freeman meeting platform due directly to Freeman (downloadable content, videos, company info/description, etc.)
  • September 30: Promotion and giveaway requests due, submit here


  • May 31: Priority sign ups, 10% deposit due upon signing
  • June 15: 50% of total package payment amount due
  • June 30: Rollover partners deadline for allocating leftover 2020 funds (see FAQ for details)
  • July 23: Cancellation deadline
    • Must submit request in writing to
    • Subject to 50% cancellation fees
    • No refunds for requests received after July 23
  • August 1: Full/remaining package payment amount due
  • August 15: Standard registration deadline on tier packages (10% late-join premium after August 15)
  • September 15: Partner registrations close, waitlists will be absorbed
  • October 1: Partners with outstanding balances will not be granted access to meeting platforms until paid in full!

Market My Booth

Building Your Virtual Page in Freeman OEP

Virtual Booth Planning, Instructions, & Resources

Optimize your Virtual Partner page in OEP with the help of  Virtual Exhibitor Trainings (VETs), courtesy of Jefferson Davis with Competitive Edge!

Industry Technology Forum – Remo Presentation Mode Training

CoLab Information

Submit titles and descriptions for your sessions for review and approval by September 1, please submit here.

On-demand (video only) CoLabs uploading deadline October 1, send via directly to Participating Partners can purchase through our A2Z Sponsorship Gallery!

Promote Your Giveaways

Rules & Regulations

Exhibitor Alerts

Please be aware of unofficial contractors attempting to sell to ASHG partners!

The most common solicitation you will receive is the offer of an EMAIL LIST for pre-registered ASHG 2021 attendees. ASHG does not sell nor make available emails or mailing addresses of meeting attendees, so these offers are not legitimate. Please use ASHG’s official promotional opportunities to reach attendees.

Please contact ASHG if you are unsure of the origin of any email regarding the 2021 Virtual Meeting or if you see anyone acting in violation of this policy. Official vendors will have their contact information and official forms listed on the ASHG website.


Questions on partnering virtually?
Visit our Industry Partner FAQ or email


Special thanks to our 2021 Platinum Partners: Illumina, Thermo Fisher, NanoString, 10X Genomics, and Qiagen


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