Exhibitor Dates & Deadlines
Attending ASHG22: Proof of Vaccination Required
| Exhibit Hall Hours | |
| Wednesday, October 26 | 10:00 am-5:00 pm |
| Thursday, October 27 | 10:00 am-5:00 pm |
| Friday, October 28 | 10:00 am-2:00 pm |
| Installation | |
| Monday, October 24 | 8:00 am-12:00 pm, Island booth install (approved booths only) |
| Monday, October 24 | 12:00 pm-5:00 pm |
| Tuesday, October 25 | 8:00 am-5:00 pm |
| Dismantle | |
| Friday, October 28 | 2:00 pm-10:00 pm |
| Saturday, October 29 | 8:00 am-11:00 am (freight pickup) |
| Exhibitor Registration Hours | |
| Tuesday, October 25 | 7:00 am – 5:00 pm |
| Wednesday, October 26 | 8:00 am – 5:00 pm |
| Thursday, October 27 | 8:00 am – 5:00 pm |
| Friday, October 28 | 9:00 am – 2:00 pm |
Looking for our official scientific schedule? Please visit our Schedule page.
| Deadline Type | Item Due | 2022 Deadline |
| Registration | Meeting Registration Opens | May 11 |
| Registration | Housing Registration Opens for Exhibitors with 300sf or more | June 1 |
| Registration | Housing Registration Opens for All Exhibitors | June 8 |
| Registration | Career Fair booth discount deadline for current exhibitors – pricing will increase afterward to standard rate | September 12 |
| Registration | Register exhibitor personnel and upload vaccine verification | October 11 |
| Financial | 50% payment | May 2 |
| Financial | 100% payment / payment in full | August 15 |
| Financial | Cancellation for 50% refund of eligible exhibit/sponsorship funds – must send written notice to exhibits@ashg.org | June 13 |
| Financial | Cancellation for 25% refund of eligible exhibit/sponsorship funds – must send written notice to exhibits@ashg.org No refunds after August 15 |
August 15 |
| Event Application | Scientific Abstract Submission | June 9 |
| Event Application | Ancillary Event Application | August 3 |
| Event Application | Industry Event and Satellite Symposium Application | August 15 |
| Exhibitor Info | Two-Story Booth Request – must include booth drawings, submit to exhibits@ashg.org | June 20 |
| Exhibitor Info | Island Booth Drawings Submission, submit to exhibits@ashg.org Drawings must be in feet and inches, and include hanging sign dimensions and hang height. |
August 22 |
| Exhibitor Info | Exhibitor Appointed Contractor (EAC) Form | September 19 |
| Exhibitor Info | Exhibit Promotions and F&B Request Form | September 26 |
| Exhibitor Info | Industry & Ancillary Event Details Submission Form (For previously approved events only. Complete the relevant event application above for new requests.) |
October 3 |
| Services Orders | Freeman Services – Discount Deadline for Early Orders View the ESM / Show Kit and place your orders here |
September 26 |
Questions on Exhibiting With ASHG?
Visit our Exhibitor FAQ or email exhibits@ashg.org.