When is the abstract deadline?
The abstract submission deadline has been extended to Monday, June 10, 2024, 11:00 am U.S. Eastern Time.

How do I access the abstract submission site?
The submission site closed on June 10.

Do I need to create an ASHG portal account to submit an abstract?
Yes, an ASHG portal login is required to access the Abstract Submission Site. If you have ever been a member, submitted an abstract, or attended an ASHG meeting, you should already have an ASHG account. Your username is your email address. If this is your first time interacting with ASHG, you will have the option to create an account regardless of your membership status.

Do I need to register for the Annual Meeting if I submitted an abstract?
First (presenting) authors must register for the Annual Meeting and plan to attend to present their work. Accepted abstracts will be programmed in either plenary, platform, or poster sessions.

Is work posted on a preprint server or presented at another meeting considered ‘previously published’?
A preprint server is not considered previously published. Refer to ASHG’s Prior Publication Policy to determine if your work is considered previously published.

Are narrative reviews/education/trials-in-progress/case report abstracts allowed to be submitted?
Yes, these types of abstracts are permitted and will be considered during the review process. Keep in mind that whether new findings presented in an abstract are experimental or theoretical, specific results must be included. The results, whether experimental or calculated, must be stated in the abstract. An author is free to include their latest data in the final presentation at the meeting, but the results included in the original abstract must be substantive.

The Program Committee reserves the right to decline a presentation to any submitted abstracts that lack scientific content or merit, is unrelated to human genetics or genomics, or that merely announce the availability of a resource or service.

Am I able to select a presentation preference?
No, all submitted abstracts are up for consideration to be in a plenary, platform, or poster session, rather than choosing format preference.

How will I know my abstract has been submitted successfully?
You will receive an immediate, on-screen confirmation of receipt, followed by a confirmation email. There is no separate “submit” button. Please save these confirmations for your records. If you do not receive an on-screen confirmation, your abstract was not submitted successfully, and you must try again.

Where can I download a copy of my abstract submission payment receipt?
After you successfully submit your payment, there will be an on-screen receipt on the Payment step. The email address provided on the Payment step will also be sent a copy of the receipt. Or you may download the receipt from the link on the Review My Work step, “Click here to get a payment receipt,” towards the bottom of the page.

What is my abstract control number?
Your abstract control number (e.g., 2024-A-1234-ASHG) will be assigned to each abstract submitted online and will be listed on all email correspondence regarding the abstract. If your abstract is accepted for presentation, it will be assigned a permanent presentation number that will be used to identify it in all online abstract materials. Please place the presentation number on your poster/presentation and use it in citations of your published abstract. Do not place the control number on your poster/presentation – the control number is internal only.

Can I revise or withdraw my abstract?
Yes, as long as you do this before the extended deadline, June 10, 2024, 11:00 am U.S. Eastern Time. To make any changes to an abstract, including co-author changes, log in to the Abstract Submission Site and select the title of your abstract. To withdraw an abstract, log in to the Abstract Submission Site and select the “Delete” icon. Note: After the deadline, abstracts cannot be revised or withdrawn. If accepted by the Program Committee, abstracts will be included in the meeting program and available as a searchable abstract on the meeting website.

I accidentally deleted my abstract submission. What should I do?
Deleted abstracts are unable to be restored. If you deleted your abstract by accident, you will need to submit a new abstract.

When will I be notified of acceptance?
Notifications will be sent in early August. The information will also be posted on the Annual Meeting website at that time.

When will abstracts be made available to the public?
Abstracts will be published online only in September and will be citable from the Annual Meeting website.

Will there be a call for late-breaking abstracts?
The Program Committee does not plan to have a call for late-breaking abstracts.

What is the abstract submission fee?

• ASHG Member Abstract Fee: $0
• Nonmember Abstract Fee (nonrefundable): $50 USD
  • Become a member prior to submitting your abstract to waive the fee.
• Resource-Limited Countries Abstract Fee: $0 with promo code
  • If you reside in an eligible country, you will receive a promo code via email. If you have not received a code and live in an eligible country, please contact meetings@ashg.org.
  • Please do not enter credit card information if you suspect the code did not apply correctly. Payments will not be refunded. Contact meetings@ashg.org for assistance.

Why does my abstract submission summary show as complete but the payment step says it is incomplete?
ASHG members may see the payment step marked as incomplete on their abstract submission summary or receipt because members are not required to complete the payment step. However, as long as all other required fields are met, the abstract submission is considered complete and will be reviewed.

Why am I still being charged a submission fee if I renewed my membership?
For the membership to appear in the submission site and the fee to drop, you must log out and log back in. If this does not work, please try to clear your cache. Once you have cleared your cache, please try to log back in. At this point, the fee should not be visible.

What email address should I enter on the payment step?
Please enter the email address associated with the card holder’s bank. It should be the email address the bank would use to contact the card holder.

How do I correctly enter the billing address on the payment step?
Please enter the address associated with the card. The billing address line is only for your street number and name, not your full address. 

Example
Billing Address: 6120 Executive Boulevard, Suite 500
City: Rockville
State (if U.S. or Canada): Maryland
Country: United States
Zip Code/Postal Code: 20852

For other abstract payment questions, please view our abstract fee policies page.

How do I submit an abstract on behalf of a colleague?
Abstracts must be submitted using the first (presenting) author’s ASHG portal account, as the first author is pre-populated on the form. ASHG membership is not required to create a portal account.

Can a lab head/PI (principal investigator) submit abstracts for everyone in their lab if the PI is a member?
We do not permit multiple abstract submissions from the same first author/with the same presenter. The person who submits the abstract is the first (presenting) author, and their ASHG membership status determines whether the $50 abstract submission fee is required or waived.

The system will not allow you to have two submissions as first (presenting) author under your account. However, there is no limit to the number of times an individual may appear as co-author on additional, unique abstract submissions.

Can I change the first (presenting) author of my abstract?
The first author’s name on a submitted abstract cannot be changed.

• If you notice that your name is incorrect after payment and completion of the abstract submission, do not delete or withdraw a paid abstract submission to make edits or submit a new abstract. Refunds will not be issued for abstracts that are withdrawn, and payment will be required for any resubmissions. Contact us at meetings@ashg.org for assistance.
• If you notice that your name is incorrect prior to paying and completing the submission, then you must 1) withdraw your abstract submission by clicking “Delete This Submission” on the Review My Work step or by clicking the “Delete” icon on the Abstract Submission Site portal, 2) update your name in the ASHG portal, and then 3) submit a new abstract by the extended deadline of June 10, 2024, at 11:00 am U.S. Eastern Time.
• If the first author has changed, then withdraw the abstract and ask the new first author to log in and submit a new abstract by the extended deadline of June 10, 2024, at 11:00 am U.S. Eastern Time. Note: Refunds will not be issued for abstracts that are deleted or withdrawn, and payment will be required for any resubmissions.

Can I submit more than one abstract as first author?
No. An individual may be first (presenting) author of only one abstract. The presenting author’s name should be the first name to appear in the author listing.

Note: There is no limit to the number of times an individual may appear as co-author on additional, unique submissions.

Can I designate a co-first author on my abstract?
We only allow one first (presenting) author. If your abstract is programmed in the meeting, you may recognize your colleague’s contributions.

Can I add an author or remove an author from my abstract?
Yes, as long as you do this before the extended deadline of June 10, 2024, 11:00 am U.S. Eastern Time. See Step-by-Step Instructions for more details.

How can I add my middle initial to the author block as first (presenting) author?
Please email us at meetings@ashg.org, and we can add your middle initial to your author block on the backend.

What if the abstract outlines collaborative work that has been performed by more than the maximum of 30 authors?
We recommend that, whenever possible, large groups or consortia be cited to keep the number of authors under 30. See Step-by-Step Instructions for more details. If this is not possible, contact us at meetings@ashg.org for information on requesting an exception. If an exception is granted, directions will follow.

Is there an abstract template?
We do not have an abstract template to follow, but you may follow our Step-by-Step Instructions to prepare your abstract submission. Additionally, you can read this article on tips to write an effective abstract. Here are some of our favorite tips from previous meeting years as well:

• Make your ASHG abstract shine
• Elevate your ASHG abstract – Here’s How

What is the maximum length of an abstract?
You are allotted 2,300 characters (excluding spaces) for the body text of your abstract. Title, author, and institutional data are not included in the 2,300 characters. See Step-by-Step Instructions for details.

Are tables allowed to be included in the results/abstract body?
No, we do not allow for tables to be included in your abstract submission. If your abstract is programmed in the meeting, you may include tables in your presentation.

Do I need to include references/citations in my abstract submission?
No, you do not need to include citations during submission; however, we do ask that you include references and citations on your poster and/or presentation if your abstract is programmed in the meeting.

How do I cite an abstract?
See How to Cite Abstracts for a suggested format.

How will my abstract be reviewed and programmed?
See Abstract Review and Notification for details.

Will my abstract score lower or be rejected if I indicate that the work has been previously published or accepted for presentation at another meeting?
Not necessarily. If this is the case, the authors should be clear that the abstract includes additional and/or new data that distinguishes this body of work from other presentations or publications. Abstract authors should check the appropriate box during submission noting whether the abstract has been described in a recent publication or meeting presentation.

If the abstract does not contain any new data, then it is unlikely to be accepted. The Program Committee reserves the right to decline a presentation to any submitted abstracts that lack scientific content or merit.

If my abstract is accepted, is there an option to present virtually?
You are submitting this abstract with the intent of attending and presenting your work in person at the American Society of Human Genetics Annual Meeting being held November 5-9, 2024, in Denver, CO. If you do not pay for registration and attend in person, your abstract may be withdrawn and your opportunity to present in Denver, CO, forfeited. ASHG is not making any commitments to host virtual or hybrid content formats and reserves the right, at its sole discretion, to make adjustments to presentation format and style.

When will I be sent presentation programming details?
Programming details (e.g., presentation date, time, room location, etc.) will be sent in mid-August.

Do you have guidelines for speakers in Plenary and Platform Sessions?
Yes, speaker guidelines will be made available in August. Any additional questions can be sent to us at meetings@ashg.org.

Do you have guidelines for speakers in Poster Sessions?
Yes, poster presenter guidelines will be made available in August. Any additional questions can be sent to us at meetings@ashg.org.

If I present a poster, are people allowed to take photos of my data or text?
See Camera, Mobile Phone, and Video Recording Policies for details.

Can my co-authors present with me?
Only one presenting author is permitted. If your abstract is programmed in the meeting, you may recognize your colleagues’ contributions. While co-authors are not permitted to present with the first (presenting) author and co-authors are not required to attend the meeting, co-authors are welcome to register and attend the meeting as regular attendees.

Can I have a colleague present on my behalf if I am unable to attend?
After abstracts are accepted, if a first (presenting) author is no longer able to attend the meeting, they must contact us at meetings@ashg.org to withdraw the presentation or request a change in presenting author. All presenter changes require prior written approval, and alternate presenters cannot already have a presenting role in the meeting.